Privacy Policy.

We collect personal information that is reasonably necessary to provide recruitment and consulting services, including:

• Candidate information: name, contact details, residency status, professional designations, licensing and credentialing details, employment history, references, compensation expectations, language proficiencies, and other career-related information.
• Clinic and organization information: business name, contact persons, practice details, location, staffing needs, operational details shared during a consulting engagement, and authorized signatory information.
• CV and document uploads: curriculum vitae, transcripts, certifications, regulatory college numbers, identification documents, and supporting materials voluntarily provided through our website, secure portals, or email.
• Consulting inquiries: the nature of your inquiry, organizational background, strategic objectives, and any information you choose to share during a confidential consultation.
• Technical information: IP address, browser type, device information, pages visited, and similar analytics data collected automatically when you visit the website.

We collect personal information for purposes including:

• evaluating candidates and matching them with confidential mandates;
• introducing vetted candidates to engaging clinics or healthcare organizations;
• delivering consulting services and engagement deliverables;
• responding to inquiries, scheduling consultations, and communicating about ongoing work;
• maintaining accurate records and complying with legal, regulatory, and contractual obligations;
• improving the quality, security, and performance of our services and website.

By submitting personal information through our website, intake forms, email, or secure portals, you consent to its collection, use, and disclosure for the purposes described in this policy. You may withdraw consent at any time, subject to legal and contractual restrictions, by contacting us. Withdrawal of consent may limit our ability to continue providing services.

We share personal information only as necessary to deliver our services, including with:

• engaging clinics or healthcare organizations evaluating a candidate, with the candidate's consent;
• candidates being considered for a confidential mandate, with the clinic's authorization;
• trusted service providers who support our operations (such as secure hosting, analytics, scheduling, and document storage) under appropriate confidentiality and security obligations;
• regulatory or legal authorities where required by law.

We do not sell personal information to third parties. We do not use personal information for unrelated marketing without consent.

Personal information is stored on secure infrastructure with administrative, technical, and physical safeguards designed to protect against unauthorized access, disclosure, alteration, or destruction. Access is restricted to authorized personnel and service providers who require it to perform their duties. While we take reasonable precautions, no method of electronic transmission or storage is completely secure.

The website uses essential cookies required for core functionality and may use analytics cookies to understand aggregate usage and improve content. You may control or disable cookies through your browser settings. See our Cookie Policy for details.

We retain personal information for as long as reasonably necessary to fulfill the purposes for which it was collected, to maintain professional relationships, and to comply with our legal and regulatory obligations. Candidate and clinic records may be retained to support future opportunities unless deletion is requested.

You have the right to request access to the personal information we hold about you and to request corrections to inaccurate or incomplete information. To make a request, contact us using the information below. We may require verification of identity before responding and may charge a minimal fee where permitted by law.

Our website and operations rely on selected third-party providers (including hosting, secure databases, email, analytics, and scheduling tools). These providers process personal information on our behalf under contractual confidentiality and security obligations and may, in some cases, store information outside of Alberta or Canada. By using our services, you acknowledge this cross-border processing.

For privacy questions, access requests, or to withdraw consent, contact our Privacy Officer at clientservices@asperia.ca or 587 557 4411. Mailing address: Asperia Recruitment Inc., Edmonton, Alberta, Canada.